Proper Etiquette For Quitting Your Job In Japan

Proper Etiquette For Quitting Your Job In Japan

Only a few decades ago, Japan Inc. took pride in the concept of lifetime employment. Nowadays, it’s common to change jobs every three to five years, searching for new horizons, higher annual income, a better work environment or a new place to live. Regardless of the circumstances, a graceful exit in-line with Japanese employment protocols is crucial for one’s career and perhaps one of the most important factors in your work history.

Give proper notice

According to Japanese labor law, one is required to submit a resignation letter or any other type of formal notice at least two weeks before the desired last day as an employee of the company. However, in consideration of your colleagues and the actual handover process, it is recommended to announce your departure at least one month in advance.

Arrange a face-to-face meeting with your direct superior and tell him or her verbally. You should then follow up with an official handwritten letter within a week after the initial conversation. Many companies have their own policy or resignation letter format, so consult your superior about the process of submitting your formal notice.

If your company doesn’t have any specific requirements, follow the basic Japanese standard by writing the following on white paper and submitting it in an envelope. If you’re writing in English, but submitting to a Japanese employer, you can still follow the same style.

Template from My Navi Job

  • Title: 退職届け (Taishoku todoke), Resignation Letter
  • Reason: “この度一身上の都合により、令和〇年〇月〇日をもって退職致したく、お願い申し上げます” (kono tabi ishhinjou no tsugou, reiwa (year) nen (month) gatsu (day) nichi wo motte taishoku itashitaku, onegai moushi agemasu), “Due to personal circumstances, I announce that I am resigning from my current position on (date)”
  • Date: 令和〇年〇月〇日, (reiwa (year) nen (month) gatsu (day) nichi, the actual submission date)

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